What do the four money states on a budget line mean?

Every Fix and Flip budget line tracks money in four states:

Estimate: what you expect the line to cost.
Committed: what you have committed to a vendor.
Invoiced: what has been billed to you.
Paid: what you have actually paid.

The canonical budget rollup follows one rule: the furthest financial fact wins, so the newest, hardest number always surfaces. An invoice above a stale commitment flags the line over-budget immediately instead of hiding the overage. Change orders are first-class, audited events, and a reason is required on any financial, vendor, or status edit.

When does a transaction coordination workfile get created?Automatically. One workfile is created per property, the moment the deal exists (and by the time it is under contract), so coordination never depends on someone remembering to spin one up. You never create it by hand.
What date should I enter first on a workfile?The ratification date, on the workfile's Overview tab. The deadline engine uses it to compute most task due dates, so setting it correctly puts the whole schedule on the right timeline.
Why are there two earnest-money deposits on a deal?Because a wholesale or double-close deal has two: the seller-side EMD you put up, and the buyer-side EMD your buyer puts up to you. Losing track of either is a common way deals fall apart.
How do external emails to sellers and buyers get sent from a workfile?Never automatically. You trigger a one-click template, then a compose-before-send modal shows you the exact email with merge fields resolved, an editable subject and body, a fixed recipient, and a wire-fraud warning footer that is

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